Payroll Specialist
Umatilla-Morrow Head StartJob Details
Description
Job Goal:
The goal of this position, under the direction of the Director of Finance, is to process employee payroll through the third party payroll processing software, coordinate with HR and benefits team including with the Fund Accounting Manager to ensure timely payroll.
Payroll Administration Responsibilities:
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Administer all aspects of payroll processing utilizing the third party payroll processing system which includes computing and transmitting information
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Final approval process on applicable employee payroll changes through the Personnel Action Form in HRIS system
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Review electronic time sheets and ensure they are complete and correct, approved by employees and supervisors, while ensuring compliance with all applicable state and federal wage and hour laws as well as Agency policies and procedures.
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Process Payroll Payables (Retirement, Health Insurance, etc.) in a timely and accurate manner
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Distribute payroll information to employees upon request in a timely manner
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Process various payroll distributions outside of the regular payroll cycle including but not limited to incentive payouts and final checks.
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Review and submit garnishment documentation in a timely manner to the third party payroll processing company to implement while reviewing and reconciling each pay period.
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Ensures the timely production and distribution of W2s by the third part payroll processing company
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Works in conjunction with Human Resources to ensure that employee leave balances and accrual rates are accurate and complete and make corrections in payroll system when there are discrepancies or justified adjustments
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Maintain a working knowledge of state and federal labor laws governing wage and hour laws
Benefit Administration Responsibilities:
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Works in conjunction with Human Resources to review and verify the calculation of the monthly benefit statements for all group insurance and retirement policies and resolves any billing problems with the carrier representatives
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Reconciles Retirement accounts monthly and provide notices as required by the plan
Qualifications
Education Requirements:
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AA or BA in Accounting, Finance, Human Resources or related field preferred
Experience and Skills Requirements:
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Three to 5 years of experience in Payroll Services
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Minimum of three years of experience with payroll systems and related software programs
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High level of accuracy and attention to detail
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Knowledge of federal, state, and local laws, regulations and guidelines related to assigned work
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Knowledge of payroll principles, practices and methods
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Ease in adaptation to new technology
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Outstanding communication and interpersonal skills to work with various departments and foster teamwork.
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Attention to detail and a high level of accuracy
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Must be flexible, well organized, and able to manage different projects concurrently and often under pressure; able to set priorities and manage time effectively
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Ability to work with teams and independently
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Excellent organization and timeliness
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Gather and analyze information skillfully
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Problem solving and decision making aptitude
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Demonstrate resourcefulness and initiative
Physical Requirements:
The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
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Sit for long periods of time with daily use of computer screen;
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Do tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high-volume tasks such as bulk mailings, filing projects, etc.;
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Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;
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Occasionally required to stand, walk and reach with hands and arms;
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Occasionally lift and/or move up to 50 pounds
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Work Environment/Conditions:
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Work is normally performed in a typical interior/office work environment.
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Job tasks are performed in close physical proximity to other people
Safety:
Apply safe practices in the performance of duties
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Reporting of unsafe or hazardous working conditions and/or any injury immediately
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Complying with Agency safety standards
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Participate in emergency drills
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Promote a culture of safe environments in the workplace
Organizational Requirements:
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Current enrollment in the Child Care Division’s Central Background Registry
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Current physical examination, drug screen, and TB screen documentation prior to hire
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Desire to work with low income children and their families
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Communicate effectively with staff, families, children, and the public using the telephone and in face to face, one to one, and in group settings
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Fluent in English both verbally and written
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Umatilla Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.