Executive Assistant to the CEO

Location: This role is virtual until HQ location is established, then onsite or hybrid

About EOS Aircraft, Inc.:

EOS Aircraft, Inc. is an innovative aviation company dedicated to developing a revolutionary new regional aircraft that represents the next leap in sustainable aviation technology. Our mission is to redefine regional air travel by offering an environmentally friendly, efficient, and advanced aircraft solution. We are on a journey to make air travel more sustainable and accessible, and we're looking for an Executive Assistant to support our CEO and Executive Team with our efforts in this exciting and challenging endeavor.

Job Summary 

At EOS Aircraft, Inc., we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in both a remote and an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support executives, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Help prioritize tasks by using task management tools to capture due dates and owners
• Coordinate complex scheduling and calendar management, as well as content and flow of information to executives
• Manage executive travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events
• Manage Board of Directors logistics and communications
• Build relationships with key stakeholders both internally and externally 

Qualifications:

• Five or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Joining EOS Aircraft, Inc. means being part of a dynamic team that is passionate about creating the future of aviation. You will be at the forefront in the development of the world’s most sustainable regional aircraft. We offer a stimulating work environment where your contributions will have a direct impact on the world, promoting greener, more efficient air travel.

EOS Aircraft, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.