Executive Assistant

Paysign is currently seeking an executive assistant to be a supportive force that empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in a corporate environment, performing administrative duties, and providing support to senior leadership. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. 

Essential Functions

• Support the President, Patient Affordability and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional scheduling for the President, Patient Affordability, including agendas, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with Microsoft 365 and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Ability to travel nationwide up to 20% to support executive functions, conferences, and team meetings. Further ability for local (Wake Forest/N. Raleigh) in person meetings with leadership teams.
• Bachelors degree or equivalent level of training or experience required.
• This position is a full time remote position, but could transition into an in-office/hybrid position if the company further expands office space into the Raleigh area.

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems
• Experience planning and coordinating events