Executive Assistant

About Us

Safe Harbor Home Care was founded in order to assure that quality non-medical in-home care was available throughout San Diego County. We assist our clients with their activities of daily living. We also connect our clients and their families with valuable resources in the community.

Job Description Summary

The executive assistant will provide strategic support to executive staff consisting of both administrative tasks and personal assistance. The ideal candidate is highly organized, proactive, and eager to learn and grow. This is a full time, hybrid position with some days in office and some travel required.

Key Duties and Responsibilities

• Create presentations, assist with data processing/analysis, generate regularly scheduled reports, and prepare documents.

• Act as a liaison for executives between team members, clients, and external partners by prioritizing and routing correspondence.

• Assist in meeting preparation and take accurate meeting minutes.

• Handle personal and professional errands, calendar management, and travel logistics for executives.

• Collaborate with executives for marketing efforts, project tracking, and growth initiatives.

• Maintain customer confidence and protect operations by keeping information confidential and maintaining compliance.

• Other personal and administrative tasks as needed.

Qualifications and Skills

• Proficient in Microsoft Office suite, advanced in Excel and PowerPoint
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Professionalism, confidentiality, and communication skills
• Administrative coordination and logistics
• CRM software and project management tools
• Ability to travel for errands, between offices, and site visits

Education, Experience, and Licensing Requirements

• Bachelor’s degree or equivalent experience.
• Previous administrative experience preferred.
• Must have a valid driver’s license.
• WellSky experience preferred.