Executive Assistant

Peace of Mind Technologies (POM), is currently searching for a qualified, enthusiastic, hard-working full-time Executive Assistant that embodies POM core values to support our CEO and Leadership Team.

About You

You are super organized with a positive can-do approach and attitude, capable of foreseeing impact of simultaneous projects.  You are a great listener and adaptable, thriving in a fast-paced collaborative environment, always ready to jump in and help the team with enthusiasm. You have an above and beyond attitude.  People love to have you on their team.

About Us

Peace of Mind Technologies, LLC (POM) is New York’s premier systems integrator for security and surveillance technology. Specializing in high-tech systems, cloud-based software services and audio/video solutions for thousands of businesses, schools and properties in the greater New York Metropolitan area, POM’s diverse client roster comprises a wide range of prestigious and well-known organizations. Founded in 2002, POM has handled thousands of site installations, primarily focused on large offices, retail, hospitality, health care, education, and real estate (commercial, luxury residential and hi-rise).

Roles & Responsibilities

The Executive Assistant is a pivotal position in the life of the company and its culture.  This role combines the business-related aspects of a Personal Assistant with the additional responsibility of organizing the CEO’s personal life. Ultimately, helping the CEO to achieve his strategic objectives. 

• Take strategic approach to organizing meetings to maximize CEO’s calendar.
• Gate keep of CEO's time.
• Provide daily schedule with structured Agendas for meetings and un/resolved action items
• Create bio's on contacts of upcoming scheduled meetings.
• Maintain strict confidentiality of sensitive topics, materials, and conversations.
• Communicate professionally in writing, online, and via phone on behalf of CEO.
• Ad hoc project manager for sensitive or strategic initiatives 
• Package reports and summarize information into briefs for executive management.
• Liaising with clients and staff.
• Manage or delegate business / personal errands.
• Research, plan and organize complicated business/personal travel.
• Special event planning, both business and personal
• Manage business and personal correspondence for CEO.
• Assist with personal bookkeeping for CEO
• Prepare expense reports.
• Note taking for CEO during internal and external meetings
• Assist with onboarding, engagement activities and policy documentation.
• Follow up on team deliverables on behalf of CEO.
• Manage gifting program
• Social Media management (Linkedin, etc) and content development. 
• Assist Leadership Team with various projects as needed. 

Work Schedule:

• Monday - Friday 8:30am- 5:00pm EST

Desired Skills and Experience:

• 3-5 years Executive Assistant experience supporting the following key functions:
• External communication on behalf of CEO and other senior management
• Managing operational calendar and follow up items
• Monthly, Quarterly, Annual Planning.
• Providing support and best practice to leadership 
• Candidate must reside in North Carolina

Benefits Include:

• $18 - $25 per hour 
• Health, Dental, and Vision Insurance
• Life Insurance
• Voluntary Disability Insurance
• 401k plan with matching contribution
• Generous paid-time-off policy
• 7 Paid Holidays

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.