Virtual Assistant and Office Manager- REMOTE US BASED

MPM Global Solutions is seeking a talented and motivated Virtual Assistant and Office Manager to support our operations and enhance our workflow efficiency. In this multifaceted role, you will be responsible for managing day-to-day administrative tasks, coordinating with team members, and providing consistent support to ensure seamless office operations. Responsibilities will include scheduling appointments, handling correspondence, maintaining office supplies, and assisting with project management. You will play a critical role in fostering a productive team environment, ensuring that our processes run smoothly, and helping to streamline communication across various departments. Join MPM Global Solutions and become an essential part of our mission to provide exceptional support and service.

Responsibilities

• Manage virtual office operations, including scheduling, communication, and record-keeping.
• Coordinate meetings, prepare agendas, and take minutes for distribution.
• Handle correspondence, including emails and phone calls, with professionalism.
• Maintain and organize digital files and databases for easy access and retrieval.
• Assist in budgeting, invoicing, and basic financial tracking as needed.
• Collaborate with team members to support ongoing projects and initiatives.
• Support the team with various administrative tasks to improve efficiency and productivity.

• Proven experience in administrative support or office management.
• Strong organizational skills with a high attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and familiar with project management tools.
• Able to work independently and manage multiple tasks effectively.
• Experience with virtual communication platforms (e.g., Zoom, Microsoft Teams) is a plus.
• Ability to handle sensitive information with discretion and confidentiality.