Executive & Personal Assistant

Overview

YallaPlay is on a mission to bring millions of players together through top-ranking, immersive mobile games—and we have a blast doing it! Originally founded in Austin, Texas, we’ve expanded globally with teams in Brazil and the UAE, all working seamlessly in a remote-friendly environment.

As we continue to grow, we’re looking for a proactive and highly organized Personal & Executive Assistant to support our CEO. If you thrive in fast-paced, high-tech startup environments, love keeping things running smoothly, and have a knack for staying one step ahead, this is the role for you!

You’ll be based in our state-of-the-art offices on Yas Island, Abu Dhabi, working closely with leadership to manage both business and personal responsibilities.

Why YallaPlay

🎮 Fast-Growing Industry Leader: Work with a company shaping the future of mobile gaming in MENA.

🏢 Brand-New State-of-the-Art Offices: Enjoy working from our stunning HQ on Yas Island, Abu Dhabi with remote flexibility

💡 Career Growth: Gain valuable experience, work closely with top executives, and grow within an exciting industry.

🤝 Supportive & Energetic Culture: Join a team that values collaboration, innovation, and having fun!

Your Role: Keeping Our Leadership on Track

What you will do:

• Calendar Management: Organize and manage the CEO’s calendar, coordinating across multiple time zones, prioritizing appointments, and strategically scheduling meetings to optimize efficiency.
• Communication Management: Screen and manage incoming emails and correspondence and ensure timely follow-up on key issues.
• Extensive Travel Coordination: Plan and organize all business-related travel arrangements, including booking flights, securing accommodations, arranging ground transportation and preparing detailed itineraries.Liaise with clients, partners, and event organizers in advance to ensure all logistics align with the CEO’s schedule. Prepare travel expense reports and manage reimbursements related to travel activities.
• Information & File Management: Organize and maintain digital records, ensuring secure storage and easy access for sensitive files, reports, and other documentation.
• Project Assistance: Provide support on a variety of projects, conducting research, preparing summaries, and coordinating with relevant departments to track progress and deadlines.
• Event Coordination: Assist in planning and executing corporate events, conferences, and other high-level functions, including managing RSVPs, preparing agendas, and coordinating logistics.
• LinkedIn & Social Media Management: Collaborate with the Social Media Manager to keep the CEO’s LinkedIn and company profiles up-to-date, sharing news, updates, and achievements to enhance brand visibility and engagement.
• Office Management: Oversee office supplies, petty cash, and maintain a well-organized workspace to ensure daily operations run smoothly.

• Confidentiality and Discretion: Handle all matters with absolute confidentiality, maintaining discretion in all interactions on behalf of the CEO.
• Personal Travel Arrangements: Arrange personal travel for the CEO

What you need to have

Experience: Minimum of 5 years as an Executive Assistant, ideally supporting C-level executives. Experience within the tech or startup environment is preferred.

Skills:

• Strong organizational, multitasking, and problem-solving abilities.
• Excellent communication skills (written & verbal) in English
• Proficiency in Google Workspace and project management tools (e.g., Slack, Notion, Trello).
• Ability to maintain confidentiality and demonstrate high levels of discretion.
• Proficiency in LinkedIn and Social Media platforms

Personal Qualities: Self-motivated, strong attention to detail, proactive, and a great team player with the ability to build strong relationships.

Application Instructions (Important to be considered)

In addition to your resume, to help us understand your experience and suitability for this role, we require all candidates to submit a basic 3-minute video as part of the application process.

This video is a mandatory step and essential to our selection process. In your video, please answer the following questions:

1. In one sentence, introduce yourself and explain why this role excites you.
2. What does success look like to you in an EA role?

Video Submission Instructions:

• Record your video and upload it

We value the effort you put into this task and look forward to seeing your responses!

About YallaPlay

At YallaPlay, we’re on a mission to create engaging, top-ranking mobile games that players love – and we have a blast doing it! Originally founded in Austin, Texas, we’ve expanded globally with teams in Brazil and the UAE, all working together seamlessly in a remote-friendly environment. We’re a close-knit team of passionate creators and innovators, bringing millions of players together through immersive and captivating gameplay experiences. Our people-first culture empowers our team members to thrive, collaborate, and push creative boundaries, making YallaPlay a place where talent and fun come together to build chart-topping games. Join us, and let’s make an impact in the world of mobile gaming!