Executive Assistant to CEO

We are a dynamic and fast-growing software product company at the forefront of innovation. Our team is dedicated to creating cutting-edge solutions that transform complex data and analytical challenges into critical risk management solutions.   We’re seeking an exceptional Executive Assistant to support our visionary CEO and contribute to our continued success.

The role:

This is a new role, and we are looking for a highly skilled and proactive Executive Assistant to provide comprehensive support to our CEO.  This role requires a professional who can thrive in a fast-paced environment, manage multiple time zones, and possess exceptional organisational and communication skills.  The ideal candidate will ensure the smooth operation and effective time management of the CEO as well as ad hoc support for the c-suite team.

What you’ll be doing:

Administrative support: Manage the CEO’s daily calendar, scheduling meetings, calls and travel arrangements, ensuring seamless coordination of time and priorities.

Communication liaison:  Act as the first point of contact between the CEO and internal/external stakeholders, including managing email correspondence and routing requests appropriately.

Meeting preparation: Prepare agendas, compile briefing materials, and handle follow-up tasks for meetings involving the CEO, ensuring they are well prepared for engagements.

Information management: Organise and maintain sensitive and confidential files, documents, and reports.  Handle information flow between the CEO and the broader leadership team.

Travel & event planning: Plan and organise the CEO’s travel arrangements, including flights, accommodations, and itineraries.  Assist in coordinating company internal events or offsite meetings as needed.

Executive Reporting: Prepare executive summaries, presentations, and reports for leadership meetings, board reviews and company-wide communications.

Collaboration with Executive Leadership Team: work closely with the ELT to prioritise the CEO’s workload, aligning on critical company initiatives, high-level communications, and special projects.

The successful candidate should have these skills:

• Advanced studies and at least 5 years supporting a CEO and at least 10 years supporting C-level executives, ideally within a fast-paced environment or technology company. Previous experience supporting C-suite executives is required
• Exceptional organisation skills and attention to detail
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite, Google workspace, MacBook environment and project management tools
• Ability to work flexible hours to accommodate different time zones
• Experience in managing confidential information
• Problem-solving skills and ability to work under pressure

Personal attributes:

• Proactive, resourceful, and adaptable with a strong sense of initiative.
• High energy and assertive.
• Ability to anticipate the needs of the CEO and prioritise tasks accordingly.
• Collaborative team player with excellent interpersonal skills, working well alongside senior leadership.
• Tech-savvy, with an ability to quickly learn new tools and software.

Why we think you’ll enjoy it here:

• Base salary of up to £40,000 per year DOE.
• Remote working with occasional travel to Cheltenham or London.
• 25 days annual leave + your birthday off, rising to 30 days after 5 years of service
• 35 hour working week
• Flexible working hours
• Life assurance
• Private Family Healthcare
• Employee Assistance Programme
• Company contributions to your pension
• Enhanced maternity/paternity pay
• The latest tech including a top of the range MacBook Pro
• Office equipped with well-stocked pantries with food, snacks and drinks when in the office