Executive Assistant (Remote)

Association Hero provides Careerplex, a career center platform that boosts member engagement and generates non-dues revenue for trade and professional associations. We transform associations into go-to sources for industry-specific job opportunities while delivering a modern experience with advanced features like real-time chat and applicant tracking.

We’re a startup providing a better solution in an established space — this allows us to be bolder with select long-term bets, but we still iterate quickly. We’re also fully remote and have minimal work-related travel, so the position is geared towards operational excellence, stakeholder management, and strategic input rather than traditional calendar management.

This role is ideal for a proactive, tech-savvy professional who thrives in a dynamic environment and is eager to take on challenges and grow.

Responsibilities

• Maintain a comprehensive understanding of our evolving business model, product, and customer profiles.
• Handle sensitive and confidential information with the utmost discretion.
• Serve as the primary point of contact between the executive and external stakeholders, handling inquiries and responding on behalf of the executive when needed.
• Gather and prepare information for discussions and meetings to ensure thorough and informed conversations.
• Prepare client-facing presentation materials.
• Attend internal and external meetings to capture and distribute notes, key takeaways, action items, and deliverables.
• Proactively track and follow-up on projects and tasks to ensure timely completion of projects.
• Perform various administrative tasks for the business, including invoicing clients and preparing financial reports.
• Assist with ad-hoc tasks and projects, collaborating with team members and external stakeholders as necessary.

• High level of integrity, professionalism and ethical standards.
• Detail oriented with excellent organizational and time management skills.
• Dependable with a strong work ethic, sense of urgency and ability to adapt and work effectively in a dynamic environment.
• Tech-savvy, adept at identifying and quickly becoming proficient with the appropriate technology to alleviate a need within the business.
• Proactive and intrinsically motivated.
• 2-4 years of experience in an administrative/operational role in a professional setting.
• Bachelor’s degree or higher.

• $55,000-$75,000 per year commensurate with skills and experience.
• Health and dental coverage.
• Unlimited paid time off.
• ESOP.